How-to: Import Multiple Auction Items to Your Experience at Once

Use RallyUp’s Import Spreadsheet to add multiple Auction items at once instead of adding them one at a time.

If you’re creating an Auction in RallyUp and have many Auction items, you can save time and effort by downloading and completing a spreadsheet that will allow you to import all Auction items at once.

Import Your Auction Items

  1. Select Experiences from the left menu.
  2. If you have chosen a list view, click on the Experience title. If you have chosen a grid view, click on the Experience image.
  3. Select Edit Experience.
  4. Select Auction in the timeline at the top:  

  1. Scroll down to Add auction items, and select Import multiple items

  1. Download the provided spreadsheet and fill it out.

Note that some columns are required. For more detailed instructions on how to fill out the spreadsheet, see the sections below.

  1. Upload the completed spreadsheet. If there are any errors, we’ll let you know so you can fix them: 

  1. Once your spreadsheet is uploaded and error-free, click on Start import.

Fill Out the Spreadsheet

Required Columns

The following columns must be filled out before you can import your items. Note that the Category column is only required if you’re sorting your items into categories — if you aren’t, the Category column won’t appear on your spreadsheet and won’t need to be filled out.


  • What this is: The name of your item
  • Format: Words
  • Example: Handmade ceramic dish set

Starting Bid

  • What this is: The amount of money you want the bidding to start at for that item
  • Format: Numbers, no symbols
  • Example: 200

Bid Increment

  • What this is: The minimum amount someone needs to bid over the current top bid  
  • Format: Numbers, no symbols
  • Example: 50

Category (only appears if item categories are enabled)

  • What this is: The category your item will be grouped under (helpful if you have many Auction items so bidders can easily find the items they’re interested in)
  • Format: Words. If you’re adding items to an existing category, the category name should exactly match the category you created in setup. You can also use this column to create new categories.
  • Example: Homewares

Optional Columns

We suggest filling out the following columns to give donors more information about your Auction items and make your records more complete, but they aren’t required.

 Buy It Now Price

Image URL

Item Description

  • What this is: A brief description of the item
  • Format: Words  
  • Example: Unique and timeless twenty-piece dish set handmade by a local potter

Custom Sharing Link

  • What this is: A string of words that will be inserted at the end of the URL for this item, making it easier for you to share links to specific items with your bidders.
  • Format: Words, no spaces, although dashes (-) can be used in between words if needed
  • Example: handmade-dish-set

Fair Market Value

Number Available

  • What this is: The quantity of an item that is up for auction
  • Format: Numbers, no symbols
  • Example: 2

Hide This Item from the Experience Page

  • What this is: A feature that lets you add an item to your item list but hide it from the Experience page in case you want to reveal a special item partway through the Auction to generate excitement
  • Format: Yes or No, not case sensitive
  • Example: No

Item Donated By

  • What this is: The name of the person, company, organization, etc., who donated the item for auction
  • Format: Words
  • Example: John Smith

Item Reference Number

  • What this is: A unique number that is assigned to an item so you can easily find the item in your records  
  • Format: Numbers, letters, and dashes are all accepted
  • Example: 1-SKU99K34

Good to Know

  • Auctions are available with Unlimited and Custom pricing: Understand: RallyUp Pricing Options.
  • Your template will include an example item row. You will want to delete this line from the spreadsheet before you upload your items. If the example item is accidentally uploaded, you can simply delete it.

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